Senior Executive Assistant | Remote

SENIOR EXECUTIVE ASSISTANT

Shift: Monday-Friday, 7AM-4PM PHT

Arrangement: Full Time

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About this role…

The Senior Executive Assistant will provide comprehensive support to senior executives, ensuring smooth operations and enabling them to focus on strategic initiatives.

Key Responsibilities:

• Manage and coordinate the daily schedules, appointments, and meetings of senior executives, ensuring efficient time management.
  
• Calendar and email management.
  
• Prepare, review, and edit correspondence, reports, and presentations, maintaining a high level of accuracy and professionalism.
  
• Serve as the primary point of contact for internal and external stakeholders, managing communication flow with discretion and confidentiality.
  
• Oversee and organize travel arrangements, including flights, accommodation, itineraries, and any necessary visas or documentation.
  
• Attend meetings and take detailed minutes, tracking action items and following up as required.
  
• Support project management efforts by coordinating, tracking, and reporting on project statuses and deliverables.
  
• Conduct research and prepare documents for executive meetings and strategic planning sessions.
  
• Work closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  
• Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the Executive updated.
  
• Provides “gatekeeper” and “gateway” role.
  
• Facilitate communication and collaboration between executives and various departments within the organization.
  
• Manage office operations, including ordering supplies, managing vendors, and maintaining equipment.
  
• Assist in the planning and execution of company events, meetings, and conferences.
  
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  
• Very strong interpersonal skills and highly resourceful team player
  
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
  
• Emotional Maturity
  
• Proven ability to handle confidential information with discretion.
  
• Expert level written and verbal communication skills
  
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
  
  Qualifications
  
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
  
• Exceptional organizational and multitasking abilities with a keen attention to detail.
  
• Strong interpersonal and communication skills, both written and verbal.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
  
• Ability to work independently, prioritize tasks, and exercise sound judgment.
  
• Experience handling confidential and sensitive information with integrity and discretion.
  
• Proactive approach to problem-solving with strong decision-making skills.
  
• Flexibility to adapt to changing priorities and deadlines in a dynamic environment
  
  Personal Attributes
  
  + Communication – Clear, Concise and Compelling
  
  + Presentation - High influencing ability, enjoys being on stage and the comfortable being at the center of driving a discussion.
  
  + Intelligence - A natural problem solver, with an ability to see the problem after the problem. Strong demonstrated commercial acumen.
  
  + Motivation - A daily Driver, creates urgency, brings energy and solutions to every situation or audience.
  
  + Ambition - Unrealistically ambitions for growth and client success. Thinks big, wants to win big and is passionate about taking people on that journey.
  
  + Leadership - An inclusive but decisive leadership style with a very goal focused approach to helping other achieve more than they expect of themselves.